The team

Our Executive Services team consists of three 'hubs': a Document Production Specialist hub providing a transcription service, an Executive Support Assistant hub providing support with administrative tasks and a Personal Assistant hub, which you will join, providing organisational and client care support.  All three hubs work collaboratively to provide a seamless and efficient service to our fee earners across the business.

The role

As a Personal Assistant you will deliver high quality support to a number of fee earners to include:

• Providing support with a range of management and partnership tasks, to include the preparation of reports and financial data;
• Acting as the first point of contact for internal and external clients as well as focusing on adding value to client / fee earner relationships; 
• Drafting correspondence on behalf of fee earners;
• Dealing with telephone calls and providing assistance when appropriate;
• Dealing with incoming communications on behalf of fee earners, initiating replies, forwarding on matters requiring action and following up to ensure actions are completed;
• Financial tasks e.g. expenses, taking a leading role in the billing process, maintaining budgetary information and financial spreadsheets;
• Organising and maintaining diaries to include setting up a range of meetings;
• Organising meetings / events / seminars, which may include arranging travel, accommodation, name cards, lunches and refreshments;
• Providing support for meetings such as circulating agendas and papers in advance;
• Keeping accurate and up to date business contact lists;
• Knowledge of Corporate and Commercial work is desirable;
• Tasks that are specific to each team.

What are we looking for?

To be successful in this role you'll need as a minimum:

• Experience of working in a Personal Assistant capacity within a professional services organisation
• Proficiency in MS Office suite and experience of working with other in-house office systems
• Excellent communication skills and being able to utilise them via different methods such as emails, phone calls and letters
• Experience managing and prioritising your workload in line with department service level agreements

For further information and to apply for the role please follow this link CareerZone - Personal Assistant (1022)